FACILITY USE REGULATIONS
1. Facility Use Requests
Requests for facility use must be submitted by all groups (school, school-sponsored and non-school) to the facility scheduler at least 14 days prior to the intended date.
The facility scheduler maintains a complete schedule of use for the district’s facilities. Priority for use of facilities is based on the following provided facility is available:
a. School events
b. Community Education
c. Community Related (Residents)
d. Non-Resident, Non-Profit, Political and Commercial
Scheduling priorities are in accordance with School District 197 Management Regulations, MR9.45a. Fee schedules should not be confused with scheduling priorities.
Occasionally it is necessary to cancel permits as a result of unforeseen circumstances. However, this is kept at a minimum.
3. Permit Application
Call 651-403-8313 to have a permit application form mailed.
4. Rental Agreement and Fees
(Download the Facility Usage Brochure above for Fee details)
All non-school groups requesting the use of school facilities must sign a rental agreement and pay a rental fee. The rental fee charged will vary depending on the nature of the sponsoring organization or group, and the type of facility requested. Quotes for fees are approximate; not all charges can be anticipated. However, we attempt to quote fees based on events which are similar in activities.
The group or organization may cancel the agreement without penalty provided notice is given at least 48 hours prior to the scheduled rental. The school district reserves the right to nullify all rental agreements that will conflict with school activities even though such activities may be scheduled after validation of the rental agreement. Rental agreements are non-transferable. Organizations required to pay the assessed rental fee(s) must include 50% payment of the estimated fee with the rental agreement.
Balance will be due within 10 days of receiving an invoice. Checks are to be made payable to School District 197. Failure to pay may result in future permits being denied.
5. General Conditions for Rentals
a. The sponsoring leader of the group or organization using facilities must be present to supervise.
b. A certificate of liability will be required from applicants who will use school facilities for fund raising activities, profit or commercial gain. The limits of liabilities will be $500,000 per occurrence/$1,500,000 aggregate.
c. Applicants must exercise the utmost care in the use of school premises and agree to protect, indemnify and hold harmless Independent School District 197 and its officers and employees from any and all claims, liabilities, damages or rights of action, directly or indirectly, growing out of the use of the premises covered by the permit if insurance is required.
d. Use of auditorium equipment requires that two Sound and Lighting Technicians be present.
e. A Food Service employee must be present when use of kitchen is requested.
f. The school district’s facilities will be made available to non-school affiliated organizations or groups after 6 p.m. and up to 9:30 p.m. each day except weekends. Only under specific circumstances will facilities used by these organizations or groups be permitted to extend beyond 9:30 p.m.
6. Restriction on Facility Use
Facilities may not be used for games of chance, lotteries or other activities classified as gambling. Alcoholic beverages, tobacco products and smoking is prohibited. Climbing Walls at any school may not be used.